Job Description:

ITPC West Africa is seeking a dynamic professional to serve as its Finance and Administrative Manager. The Finance and Administrative Manager forms part of the has the primary responsibility to manage the day-to-day efficient financial operations of all ITPC WA’s Projects. This position reports directly to the Regional Coordinator based in Abidjan.

Candidates must be bilingual (English and French) and available for extensive travel.

Main Job Tasks and Responsibilities

Finance:

• Implement and ensure adherence to policies and procedures and internal controls.
• Serve as the point person for banking needs; liaise with bank personnel.
• Serve as the point person for financial requirements of donors and partners.
• Work directly with donors and partners finance staff
• Process all accounts payable via check requests and wire transfer requests.
• Process small grants distribution for the different sub recipients
• Assist in the on-boarding of the project staff making sure all required forms are completed and submitted.
• Process project staff payroll and relevant payroll taxes
• Reconcile all project staff monthly payments including the securing of supporting documentation.
• Maintain accounting systems.
• Assist in the annual project-related audit processes; work with auditors to produce requested paperwork.
• Ensure compliance with operational and company laws in Côte d’Ivoire for the Project office (VAT compliance, taxation, key filings, etc.)

Grants Administration:

• Work closely with the project staff for an efficient approval and processing of regional instalments and small grants
• Liaise with project staff on timely submission of required narrative and financial reports from the sub-recipients in the West and Central African Region

Management

• Supervise Project Accountants, Administrative Assistant, auxiliary support (driver, security guard, etc.)

Education & Experience Requirements

• Minimum five (5) years relevant experience in non-profit, philanthropic sector or related field is required.
• Knowledge of international government funding and reporting requirements (Global Fund, USAID, etc.) is highly preferred.
• Degree in finance and business administration or accounting is required.
• Advanced computer experience is required – MS Office: Word, Excel, Access, Outlook and PowerPoint, and Adobe. TOM2PRO will be an asset.
• Working knowledge of accounting and database software is required.
• Experience in web-based and electronic-based document management tools and practices
• Interest, experience, and/or academic training in HIV/AIDS, public health, human rights, international development, or related field is a plus.

Key Competencies and Skills

• Project Management
• Written and oral communication skills
• Follow-up skills
• Judgment and problem solving
• Planning and organizing
• Work and time management
• Attention to detail.
• Information gathering and monitoring.
• Integrity
• Stress tolerance
• Adaptability
• Teamwork and collaboration
• Comfort working in a fast-paced environment.
• Comfort with organizational change
• Comfort working collaboratively both in-person and virtually.
• Experience working in a virtual environment.
• Eagerness to learn and grow professionally.

Salary Expectations

Candidate must indicate their salary expectation.

Deadline and Submission

Send resume with cover letter to jobs@itpcwa.org  by 07th of July 2023 12:00 PM with salary history. Reference “Finance and Administrative Manager” on the subject line